Of course. Creating a clear Privacy Policy and Terms and Conditions is a critical step for building trust and setting expectations with your clients.

Based on standard practices for Software as a Service (SaaS) businesses like yours, here are comprehensive templates for both documents. They are designed to be robust starting points.

Disclaimer: For Informational Purposes Only

Please read this carefully: The following documents are templates and are provided for informational purposes only. They are not legal advice. Laws regarding privacy and terms of service are complex and vary by jurisdiction. You should consult with a qualified legal professional to ensure these documents are complete, accurate, and compliant with all applicable laws for your specific business and target audience.

1. Terms and Conditions for JCAI Systems

This document outlines the rules and guidelines your users must agree to in order to use your service.

Terms and Conditions

Last Updated: July 23, 2025

Welcome to JCAI Systems. These Terms and Conditions ("Terms") govern your use of the JCAI Systems software platform and any related services (collectively, the "Service") provided by JCAI Systems ("Company", "we", "us", or "our").

By accessing or using the Service, you agree to be bound by these Terms. If you disagree with any part of the terms, then you may not access the Service.

1. Accounts

When you create an account with us, you must provide information that is accurate, complete, and current at all times. 1 You are responsible for safeguarding the password that you use to access the Service and for any activities or actions under your password. You agree not to disclose your password to any third party and must notify us immediately upon becoming aware of any breach of security or unauthorized use of your account. 1

2. Subscriptions and Payment

Subscription Fees: The Service is offered on a subscription basis. The subscription fee will be billed on a recurring monthly basis at the rate specified at the time of purchase. ²

Billing: You agree to provide current, complete, and accurate purchase and account information. ³ We will charge your payment method automatically on the renewal date of your subscription term.

Changes to Fees: We reserve the right to change our subscription fees at any time. We will provide you with reasonable prior notice of any change in subscription fees to give you an opportunity to terminate your subscription before such change becomes effective.

3. User-Generated Content

Our Service may allow you to post, link, store, share, and otherwise make available certain information, text, graphics, or other material ("Content"). You are responsible for the Content that you post to the Service, including its legality, reliability, and appropriateness. 1

By posting Content to the Service, you grant us the right and license to use, modify, and distribute such Content on and through the Service to provide the functionalities to you. You retain any and all of your rights to any Content you submit. ¹

4. Acceptable Use and Prohibitions

You agree not to use the Service for any unlawful purpose or in any way that could damage, disable, overburden, or impair the Service. 3 You are prohibited from:

Violating any international, federal, or state regulations, rules, or laws. ³

Transmitting any worms, viruses, or any code of a destructive nature. ³

Infringing upon or violating our intellectual property rights or the intellectual property rights of others.

Attempting to reverse engineer, decompile, or disassemble any part of the Software. ⁴

5. Termination

We may terminate or suspend your account immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms. 5 Upon termination, your right to use the Service will immediately cease. You may terminate your account at any time by contacting our support team.

6. Limitation of Liability

To the maximum extent permitted by applicable law, in no event shall JCAI Systems or its suppliers be liable for any special, incidental, indirect, or consequential damages whatsoever arising out of or in any way related to the use of or inability to use the Service. 2

7. Governing Law

These Terms shall be governed and construed in accordance with the laws of, without regard to its conflict of law provisions.

8. Changes to Terms

We reserve the right, at our sole discretion, to modify or replace these Terms at any time. We will provide at least 30 days' notice prior to any new terms taking effect.

9. Contact Us

If you have any questions about these Terms, please contact us at.

2. Privacy Policy for JCAI Systems

This document informs your users about how you collect, use, and protect their personal data.

Privacy Policy

Last Updated: July 23, 2025

JCAI Systems ("we," "us," or "our") is committed to protecting the privacy of our users ("user," "you," or "your"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our software platform and services (the "Service"). ⁶

Please read this Privacy Policy carefully. If you do not agree with the terms of this privacy policy, please do not access the Service.

1. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the Service includes:

Personal Data: Personally identifiable information, such as your name, email address, phone number, and company name, that you voluntarily give to us when you register for the Service. ⁶

Usage Data: Information that our servers automatically collect when you access the Service, such as your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing the Service. ⁸

Financial Data: Financial information, such as data related to your payment method (e.g., valid credit card number, card brand, expiration date) that we may collect when you purchase or subscribe to our Service. We store only very limited, if any, financial information that we collect. Otherwise, all financial information is stored by our payment processor,, and you are encouraged to review their privacy policy.

2. How We Use Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Service to:

Create and manage your account. ⁹

Process your payments and subscriptions.

Email you regarding your account or order.

Provide you with news, special offers, and general information about other goods and services we offer. ⁹

Monitor and analyze usage and trends to improve your experience with the Service. ⁹

Prevent fraudulent transactions and protect against criminal activity.

3. Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law. ¹⁰

Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, and customer service. ⁸

Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company. ⁹

4. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. 6

5. Data Retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your data to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies. 7

6. Your Rights

You have the right to access, correct, delete, or restrict the processing of your personal information. You may update, amend, or delete your information at any time by signing in to your account and visiting the account settings section. You may also contact us to request access to, correct, or delete any personal information that you have provided to us. 6

7. Policy for Children

We do not knowingly solicit information from or market to children under the age of 13. If you become aware of any data we have collected from children under age 13, please contact us using the contact information provided below. 8

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

9. Contact Us

If you have questions or comments about this Privacy Policy, please contact us at: